When including an attachment, you’ll want to allude to what the recipient will find once they open the email. The subject line will determine whether your prospect or recipient will open the email. Now, it’s time to write your subject line. Compose a subject line that says what the recipient will find inside. For example, change the business name to your prospect’s on a contract or custom quote.
That way, your recipient doesn’t have to open more than two apps to see the files.įinally, make sure to double-check the documents for errors.
Focused synonym pdf#
Limit file type variation - send two types at most (a PDF and Excel file, for instance. Make sure all the names are clean and easy to read, so the recipient knows what they’re receiving. pricing breakdown 20XX-04-21 VERSION.jpg.No prospect wants to go through four files like this: You’ll also want to change the file names and send the same file type whenever possible. If you’re sending multiple files, compress or merge them. In some situations, the file may be straightforward, like a resource PDF you send to all prospects or a pricing sheet. Include your 'please find attached' alternative phrase.īefore ever writing a single word of your email, create or collect the files you wish to send.Open up with a reference to your last meeting, email, or call with the recipient.Compose a subject line that says what the recipient will find inside.Here’s an example of an email with the phrase: Like "thanks in advance," that can make prospects bristle. Third, it's a "request" that's not optional. Your attachment will show up in the email, so there's no need to announce its existence unless your email doesn't already reference it. You want to strike a conversational, natural tone with your prospect - not write like a nineteenth-century lawyer. First, it sounds stuffy and overly formal. Why "Please Find Attached" No Longer Works Below, we’ll cover the best “please find attached” alternatives. Between ebooks, case studies, data sheets, proposals, and contracts, you probably send email attachments on a daily - if not hourly - basis.Īnd that means you might be using the common phrase "Please find attached." Other variations include "Attached please find," “Please kindly find the attached file," “Please find the attached file for your reference," and "Enclosed please find."īut the phrase is falling out of use.
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